About Chinook: Chinook Systems, Inc. is a leader in delivering lifecycle energy security solutions to mission critical government and commercial facility Owners. We specialize in engineering, procurement, construction and operations of intelligent, cyber secure, code compliant, and energy efficient building systems. Our solutions save millions of dollars in utility costs, reduce harmful emissions to the environment, and mitigate cyber-attacks on facilities. Chinook provides motivated candidates the opportunity to join a fast-growing, innovative, entrepreneurial, and collaborative work environment.

Summary: The Proposal Coordinator will report to the Marketing Pursuit Manager and serve in a role that exhibits a high level of creativity, motivation, persistence, and versatility while maintaining excellent interpersonal relationships with staff, consultants, business partners, and clients. The Proposal Coordinator will play a critical role supporting strategic pursuits, business acquisition, and marketing campaigns, as well as internal communications and events. The Proposal Coordinator will be responsible for the preparation of assigned proposals (in part or in whole, depending on complexity) from concept through presentation to the client, ensuring requirements of the RFP/RFQ are met and that the scope of work and services to both the client and internal project team are clearly defined. The Proposal Coordinator will also contribute to the development of social media strategy and content, and development and maintenance of marketing/proposal collateral and data. This position offers an opportunity to participate in Chinook’s strategic growth as we expand our internal marketing capabilities, develop new strategies, and communicate our value to the public through new channels. Hybrid work schedule available.


• Support development of proposals, qualifications packages, presentations, and other marketing and pursuit-related materials.

• Perform full lifecycle proposal development tasks in support of proposal planning, formulation, and delivery.

• Track proposal status and perform follow-up after submission.

• Participate in proposal strategy and planning sessions.

• Collaborate with Program Managers, technical staff, and corporate staff to develop and or acquire necessary proposal and presentation materials.

• Complete and follow proposal timeline and checklists to ensure timeliness, compliance, and quality control of all deliverables.

• Perform assessment of proposal requirements to contribute to Go/No Go decisions, including risks related technical services, schedule, capabilities, and resources.

• Contribute to the management and refinement of marketing content, including planning, researching, interviewing, writing, and copy editing.

• Perform marketing activities in accordance with corporate strategic plans and goals.

• Coordinate with specialized consultants (e.g. photographers, designers, event organizers, etc.).

• Perform research on target markets, new and existing clients, competitors, and market trends, and track leads.

• Assist in tracking leads.

• Support specific communications initiatives to raise the firm’s visibility and position key staff as knowledge leaders.

• Update and maintain collateral materials.

• Perform website updates.

• Support social media strategy development and implementation.

• Support planning and coordination of conferences and special events.

• Write bios, resumes, boilerplate, project descriptions, etc.

• Provide administrative support functions to the marketing department

• Learn and understand the company’s full range of capabilities and portfolio of work.

• Understand and apply lessons learned to future activities.

• Additional duties as assigned.

Skills & Qualifications

• Bachelors Degree with 1-3 years of professional services marketing experience. Experience in AEC, Commercial Real Estate, or Facilities Management preferred.

• Without a degree, 3-5 years of professional services marketing experience. Experience in AEC, Commercial Real Estate, or Facilities Management preferred.

• Basic understanding of AEC, Commercial Real Estate, and/or Facilities Management terminology and procedures preferred.

• Understanding of the proposal development process (RFP/RFQ).

• Experience creating and/or developing marketing material.

• Proficient with word processing and desktop publishing software. Experience with Adobe Creative Suite preferred.

• Commitment to excellence in quality of work product.

• Detail oriented with strong time management, organizational, and file management skills.

• Ability to work on multiple competing deadlines.

• An eye for or interest in graphic design is a plus.

• Flexibility, self-motivation, and enthusiasm to work on tight deadlines.

• Superior written and verbal communication skills, including copy editing and technical writing.

• Ability to work independently and in a dynamic team environment.

• Client service oriented.

Physical Requirements

• Travel to and from conferences, events and/or or pre-proposal site visits.

• Ability to carry up to 25 lbs

• Some weekend or overtime work may be required on occasion.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other classification protected by law.