Human Resources Manager (IN-OFFICE)

Who is Chinook?

Chinook Systems, Inc. is a leader in delivering lifecycle energy security solutions to mission critical government and commercial facility Owners. We specialize in the engineering, construction, commissioning, and operations of intelligent, cyber secure, code compliant, and energy efficient building systems. Our solutions save millions of dollars in utility costs, reduce harmful emissions to the environment, and mitigate cyber‐attacks on facilities. Chinook provides motivated candidates with the opportunity to join a fast‐growing, innovative, entrepreneurial, and collaborative work environment.

The Work:

As the Human Resources (HR) Manager, you will serve as the primary point of contact for Chinook employees and new hires related to human resource operations and accounting related activities such as benefits and payroll administration. In this role you will develop, update, and implement HR policies, procedures and compliance and will maintain corporate’s and employee’s confidential information. You will lead the day to day administration of the HR lifecycle. You will work collaboratively with internal leadership, the PEO (Insperity), consultants, vendors, and staff. This position offers an exciting opportunity to develop and grow the Chinook HR Program with a career path to an HR Director position within Chinook.

This position is IN-Office, 5 Days a Week at our Corporate Headquarters in Arlington, VA.

Key Responsibilities:

• Lead the tri-annual performance management process, in coordination with the PEO, to ensure key deadlines are met, ensure compliance with the performance management process, and identify key areas of process improvement.
• Update and maintain HR policies, materials, websites, and database systems for internal and external use.
• Develop the Chinook full-cycle training program including the development and administration of the Leadership Development Curriculum, and ensure compliance with professional, contractual, and corporate training requirements.
• Plan and conduct new employee orientation to foster a positive attitude toward company goals.
• Keep records of benefits plans participation such as insurance and 401k plan, personnel transactions such as hires, promotions, transfers, performance reviews, and terminations, and employee statistics for government reporting.
• Manage all employee’s information across multiple platforms including employment data, salary history, payroll related data, personal information, and professional certifications within the Human Resources Information Systems.
• Manage the on-boarding process and materials, deliver orientation presentations, and monitor employee assimilation.
• Work regularly with all departments to identify current or future staffing requirements and develop hiring plans in coordination with the Hiring Managers, Recruiting, and our HR Consultant.
• Lead total compensation planning, including market-based salary analysis, fringe benefits evaluation, bonus incentives, merit increases and other associated benefit data.
• Coordinate with Leadership, Recruiting, and the HR consultant to develop and maintain an employee retention program and integrate into the talent acquisition process.
• Maintain corporate data, including organizational charts, historical key HR performance analytics, and training statistics.
• Coordinate closely with leadership to develop, deliver, and administer the employee benefits program.
• Resolve employee relations questions in a timely manner and provide guidance and best practice advice to the managers and leadership team.
• Coordinate with the PEO to ensure compliance with U.S. legal requirements, executive orders, and government reporting regulations affecting the human resources functions.
• Quickly learn new terminology, software tools and processes.
• Demonstrate strong time management, planning, and organizational skills.
• Quickly analyze problems and develop effective solutions to address them.
• Prioritize work, adjust to frequent changes and manage competing demands.
• Manage disciplinary actions, terminations, conduct exit interviews and ensure post-termination procedures are completed.
• Create presentations and develop analytical corporate reports to include charts, graphs, etc.
• Produce high‐quality, accurate and timely work products while maintaining a high degree of attention to detail.
• Prepare reports and recommend procedures to reduce absenteeism and turnover.
• Prepare the HR operational budget.
• Understand the complexities of synchronizing data while working with multiple 3^rd party vendors.
• Lead complex projects with multiple stakeholders.
• Use your strong interpersonal skills and exhibit a readiness to collaborate with a variety of departments within the organization.
• Maintain punctuality, reliability, and be able to work independently and maintain workflows.
• Assist with preserving the company culture including upholding Chinook’s I CARE standards, planning employee social gatherings, and fostering team-building events.
• Support the Chinook brand using social media, websites, industry events and referrals.
• Disseminate information both in writing and verbally, explaining complex information clearly to leadership and staff, across all communication platforms.
• Demonstrate a sensitivity to problems or challenges, and display sound judgment.
• Perform other duties as assigned.

Minimum Qualifications:

• Must have a Bachelor’s Degree and at least 5 years of relevant experience. A High School Diploma and an additional 4 years of directly related experience may be considered in lieu of a degree.
• Requires a comprehensive working knowledge of multiple areas of Human Resources Management.
• Requires strong writing, grammatical, and punctuation skills.
• Must have advanced computer skills including the MS Office Suite (Word, Excel, Outlook, PowerPoint) as well as desktop publishing.

Citizenship/Clearance Requirements:

• Applicants for employment must be U.S. Citizens and must be able to obtain and maintain up to a Secret clearance due to our customer requirements and the nature of the work that we do.

Preferred Qualifications:

• Master’s Degree in Human Resources.
• SHRM-CP or PHR certification.
• Experience working for federal contractors within the HR field.
• Knowledge and understanding of both HR Law and the OFCCP.

Physical Considerations:

• Must be able to work in an office environment.

Equal Employment Opportunity Statement:

Chinook Systems Inc. is an Equal Opportunity Employer. We do not discriminate against anyone because of their differences, such as age, disability, ethnicity, religion, national origin, gender, gender identity and expression, or sexual orientation.

Chinook is committed to providing veteran employment opportunities to our service men and women.